Library and Information Science

Library and Information Science ISSN: 2435-8495
三田図書館・情報学会 Mita Society for Library and Information Science
〒108‒8345 東京都港区三田2‒15‒45 慶應義塾大学文学部図書館・情報学専攻内 c/o Keio University, 2-15-45 Mita, Minato-ku, Tokyo 108-8345, Japan
Library and Information Science 72: 37-61 (2014)

原著論文Original Article

地方公共団体における行政刊行物の管理・保存都道府県における行政刊行物の取扱に関する規則等の検討Management and preservation of administrative publications by local governments in Japan: A study of regulations for controlling administrative publications in 47 prefectures

筑波大学大学院図書館情報メディア研究科Graduate School of Library, Information and Media Studies, University of Tsukuba ◇ 〒305-8550 茨城県つくば市春日一丁目2番地 ◇ Kasuga 1-2, Tsukuba, Ibaraki 305-8550, Japan

受付日:2014年5月22日Received: May 22, 2014
受理日:2014年9月1日Accepted: September 1, 2014
発行日:2014年12月30日Published: December 30, 2014




Purpose: The purpose of this study is to examine the current systems used to manage and preserve administrative publications in local governments in Japan and identify related problems.

Methods: The study examined the laws and regulations on the websites of each of the 47 prefectures in Japan to see what regulations each local government has regarding the management and preservation of administrative publications.

Results: As a result of this investigation, 17 local governments were found to have institutional grounds for the management of administrative publications and their content. These local governments are seen to be equipped with institutional systems to comprehensively collect their administrative publications in accordance with their regulations that require affiliated organizations to send their publications to them. As for the preservation of administrative publications, the study looked into the case of Osaka, which has a set of regulations that mandates the permanent preservation of administrative publications of historical or cultural value, and that of Tokyo, which has commissioned the task of publication preservation to the Tokyo Metropolitan Archives to which administrative publications are required to be sent. The regulations, however, are found to have some common limitations: first, the coverage of both the range of administrative organizations and publications is limited, for example, publications issued by the assembly or committees are excluded. Second, the regulations do not seem to cover all the stages of administrative publication management, including preservation. Third, the lack of efforts to incorporate agencies responsible for the management of administrative publications in local governments, which include the archive, assembly library, and public libraries, into the whole system of administrative publication management.

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